How to suppress blank lines in mail-merge

[webmink]

I've successfully generated a mail-merge that makes mailing labels for UK addresses. I want to have the County on a line by itself when it occurs in an address. I can't work out how to do that and avoid having a blank line on the label when the address has no county specified in it (especially relevant for international addresses). How can I fix this, please?

[FPeters]

That's a tough one.

In theory, the mail merge wizard should take care of that. It has a check box Suppress Lines with just empty fields.
Alas, it didn't work when I tried it. So after some fiddling with conditional fields etc I found the following "solution" to work:

In your letter template, you should have the database fields as placeholders, something like:
<Title>
<First> <Last>
<Road> <No>
<County>
<City> <Zip>
<Country>

You need to create a section around <County> that is conditionally hidden. Assume, that <County> is actually the database field
adressdata.sheet1.county (you can find that out by selecting View > Field Names from the menu), then you need to:

• Select <County> with the cursor
• Select Insert > Section from the menu
• Check the Hide box
• Enter a condition in the With Condition field. In your case it would be: adressdata.sheet1.county eq ""

HTH
-f

[webmink]

Thanks, I'll give that a try.