[Solved] Mail labels

Writing a book, Automating Document Production - Discuss your special needs here

[Solved] Mail labels

Postby lrbrowns » Fri Oct 26, 2018 7:06 pm

I am beginner w program using Mac. I have tried to create labels and as far as i can see everything I have done is correct. I created database on openoffice but I cannot get the template to syncronize with the database. No data is imported. Have redone 5 times and can't figure out why not working. any help appreciated
Last edited by Hagar Delest on Fri Nov 02, 2018 11:12 pm, edited 1 time in total.
Reason: tagged solved
Openoffice 4.1.5; OSX 10.13.6
lrbrowns
 
Posts: 3
Joined: Fri Oct 26, 2018 6:51 pm

Re: mail labels

Postby John_Ha » Mon Oct 29, 2018 12:10 am

Welcome to the forum.

Search this forum, or the Writer forum with labels or mail merge for many posts.

As a new poster you will find much useful information in the Writer FAQ, the Writer Tutorials, the up to date Writer guide and the Writer Manual. May I suggest you bookmark the pages.

See Chapter 11 - Using Mail Merge. You need three things:

1 A spreadsheet .ods file containing all the data to be merged
2 A database .odb file which acts as the interface - it MUST be registered
3 A text document .odt file into which you wish to merge everything.

Press F1 to access the Help screen and search for your problem

The chapter headings in the manual are:

1 - Introducing Writer
2 - Setting up Writer
3 - Working with Text
4 - Formatting Pages
5 - Printing, Exporting, Faxing and E-Mailing
6 - Introduction to Styles
7 - Working with Styles
8 - Working with Graphics
9 - Working with Tables
10 - Working with Templates
11 - Using Mail Merge
12 - Tables of Contents, Indexes and Bibliographies
13 - Working with Master Documents
14 - Working with Fields
15 - Using Forms in Writer
16 - Customizing Writer – Keyboard shortcuts.

When a pop-up window opens, click the Help button for extensive help on that function - it is often more comprehensive than the manual.

Showing that a problem has been solved helps others searching so, if your problem is now solved, please view your first post in this thread and click the Edit button (top right in the post) and add [Solved] in front of the subject.
AOO 4.1.6, Windows 7 Home 64 bit

See the Writer Manual, the Writer FAQ, the Writer Tutorials and the Writer guide.

Remember: Always save your Writer files as .odt files. - see here for the many reasons why.
John_Ha
Volunteer
 
Posts: 6468
Joined: Fri Sep 18, 2009 5:51 pm
Location: UK

Re: mail labels

Postby lrbrowns » Fri Nov 02, 2018 6:21 pm

Thanks for all the info. I printed the chapter on Using Mail Merge. I created a spreadsheet w my address data in OpenOffice Calc; I registered the data source; I went to file>new>labels and set up everything. All I get is a file that has all the data field ids but no data from the file. I click view data sources the data is right there but it will not appear in the document. four hours and nothing! really frustrated. Have done everything 5x.
Openoffice 4.1.5; OSX 10.13.6
lrbrowns
 
Posts: 3
Joined: Fri Oct 26, 2018 6:51 pm

Re: mail labels

Postby thomasjk » Fri Nov 02, 2018 7:29 pm

Turn off View-->Field Names CTRL+F9.
Tom K.
Windows 10 Home version 1803 17134.165
LibreOffice 5.4.7.2
thomasjk
Volunteer
 
Posts: 4389
Joined: Tue Dec 25, 2007 4:52 pm
Location: North Carolina

Re: mail labels

Postby Villeroy » Fri Nov 02, 2018 7:47 pm

The grey fields are placeholders for database values. If your list contains 600 rows and there are 6 labels per page, you get 100 pages filled with all the addresses. Therefore you won't see any data in before doing the actual print-out.
When you are going to print this, you get the following question:
Your document contains address database fields. Do you want to print a form letter?

Answer <Yes> and you get a dialog where you may specify if you want to print all the list rows or just a selection of it and if you want to send it to a printer or print to file(s).
Please, edit this topic's initial post and add "[Solved]" to the subject line if your problem has been solved.
Ubuntu 18.04, OpenOffice 4.x & LibreOffice 6.x
User avatar
Villeroy
Volunteer
 
Posts: 26401
Joined: Mon Oct 08, 2007 1:35 am
Location: Germany

Re: mail labels

Postby lrbrowns » Fri Nov 02, 2018 8:20 pm

It works! I didn't want to print "form letter", I wanted labels. Who'd a thunk. Thank you, thank you. Finally going to print my labels.
Openoffice 4.1.5; OSX 10.13.6
lrbrowns
 
Posts: 3
Joined: Fri Oct 26, 2018 6:51 pm


Return to Advanced Uses

Who is online

Users browsing this forum: No registered users and 0 guests