by MTP » Tue Jun 23, 2015 6:00 pm
If you want to be able to track your history, a database is the best option.
If you just want a one-time use form to print (and save, if needed, although then only the filename would be searchable - nothing like the thorough search and reporting capabilities of a database) then a spreadsheet template would suffice and would be much easier to set up.
Base can definitely handle photos, either embedded inside the database or with the database having a link to the file. If you're interested in the database route, a good place to start is by reading about "normalization". It's a kind of weird concept but necessary to set up tables, which is the first step in making a database. Once you have the tables, then you'll make a database form that stores information into and reads information from the tables - this form will be what you print out. The learning curve in Base is (unfortunately) pretty steep and you'll probably need to work through a few tutorials before starting your own project.
OpenOffice 4.1.1 on Windows 10, HSQLDB 1.8 split database